Part-Time Administrative & Operations Support (Remote - East Coast)

Job Description

Job Description

Description:

Job Summary

A global, mission-driven organization is seeking a detail-oriented and proactive Administrative & Operations Support professional to assist senior leadership during a critical growth phase.

This role is responsible for coordinating administrative and operational workflows across multiple functions, ensuring execution-level tasks are completed efficiently and accurately. This position plays a key role in reducing operational friction and supporting leadership effectiveness.

This is a part-time remote role (~20 hours/week) with a clear path to expanded responsibilities and potential full-time growth.

Key Responsibilities

• Track agreements, documents, and key deadlines across workstreams.
• Support compliance activities and coordinate with external advisors.
• Assist with financial operations (audits, reconciliations, documentation).
• Maintain organized, accurate cloud-based filing systems.
• Prepare and coordinate board materials and governance activities.
• Manage inboxes, calendars, and follow-up on action items.
• Coordinate with vendors, partners, and service providers.
• Monitor progress of tasks and ensure timely completion.

Requirements:

Required

• 3+ years of experience in administrative, operations, or executive support roles.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines independently.
• Excellent written and verbal communication skills.
• Proficiency with digital tools (Google Workspace, email, spreadsheets, document management systems).
• High level of professionalism, discretion, and confidentiality.

Preferred

• Experience supporting senior leadership or C-suite executives.
• Experience in nonprofit, multi-entity, or global organizations.
• Familiarity with compliance, contracts, or audit processes.
• Experience working with external service providers (HR, payroll, legal, accounting).
• Exposure to CRM systems and reporting.

Work Environment & Requirements

• Fully remote role.
• Must be available during East Coast business hours.
• High-speed internet and reliable home office setup required.
• Ability to work independently in a remote, fast-paced environment.

Equal Opportunity Statement

We are an equal opportunity employer and value diversity. All employment decisions are based on qualifications, merit, and business needs.