Controller (Accounting & Human Resources “HR” Focus – Remote)

US Job Finders is searching for a:
Controller (Accounting & Human Resources “HR” Focus – Remote)

Location: Remote
Employment Type: Full-Time
Experience Required: 7+ years in accounting/finance, with exposure to talent acquisition or staffing environments preferred

About the Role

US Job Finders is seeking a highly capable and independent Controller to oversee financial operations and HR administration for a growing Recruitment Process Outsourcing (RPO) company.

This is a hands-on, decision-making role where you will own accounting operations, financial reporting, and administrative HR processes—while helping leadership make informed business decisions.

This position is heavily accounting-focused, with HR responsibilities being primarily administrative and transitioning further out of scope as the company moves toward a PEO-based structure.

The ideal candidate understands how contracts, time tracking, and billing intersect, especially in a staffing or talent acquisition environment.

You will own day-to-day accounting and HR administration for a ~20-person Recruitment Process Outsourcing (RPO) company. This role is approximately:

• 60% Accounting & Finance

• 20% HR Administration

• 20% Reporting & Analysis

This is a hands-on role focused on execution, accuracy, and building repeatable processes.

Reporting Structure

Reports to: Chief Executive Officer (CEO) / President

Key partners: Vice President (VP) of Recruitment Operations, Director of Recruitment, Manager of Accounts, external Certified Public Accountant (CPA), payroll provider (PEO), benefits broker, and banking/insurance partners.

Key Responsibilities

Accounting Operations (Accounts Receivable, Accounts Payable, General Ledger)

• Manage accounts receivable, including:

  • Receiving and applying client payments

  • Tracking and following up on late payments

• Manage accounts payable, including:

  • Paying vendor invoices

  • Processing employee reimbursements

  • Accruing expenses each month

• Own client invoicing process, including:

  • Generating and sending invoices

  • Mapping and maintaining the invoicing process within the accounting system

  • Tracking hours worked and ensuring accurate client billing

• Calculate and track:

  • Monthly sales commissions

  • Monthly client rebates

  • Leadership bonus payouts

• Notify and coordinate client subscription renewals

• Manage and renew company liability insurance annually

• Prepare and post monthly journal entries

• Reconcile all balance sheet accounts monthly

• Reconcile bank statements and credit card statements

Financial Reporting & Planning

• Prepare and deliver monthly financial statements:

  • Profit & Loss (P&L)

  • Balance Sheet

  • Cash Flow Statement

• Monitor and report on financial performance vs. budget

• Build and maintain the annual budget and analyze progress throughout the year

• Prepare year-end financial data and supporting schedules for CPA tax filings

• Prepare analysis reports as assigned

Payroll, Commissions & Incentives

• Manage payroll through the PEO, including:

  • Reviewing payroll timesheet inputs and changes

  • Validating accuracy before processing

  • Administer benefits: medical/dental/vision, life/disability, and retirement; manage open enrollment and renewals with the broker

  • Coordinate workers’ compensation audits and annual filings; keep Certificates of Insurance current

HR Administration

• Manage new employee onboarding, including:

  • Preparing and collecting new hire paperwork

  • Complete new hire background checks

  • Coordinating setup with payroll/PEO and internal systems

• Maintain accurate employee records and documentation

• Maintain the employee handbook and policies; update for federal/state changes with the CPA/broker as needed

• Protect confidential files

Required Skills & Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or related field

• 7+ years of accounting/finance experience

• 2–3+ years of HR administration or payroll experience

• Strong understanding of GAAP, payroll, and benefits administration

• Experience with accounting systems (e.g., QuickBooks) and PEO/payroll platforms

• Proficiency with accounting software (QuickBooks/Quickbooks Time), spreadsheets, and PEO/payroll platform

• Clear communication, organization, and problem‑solving; comfortable in a lean, fast‑moving company

Competencies

• Integrity and Confidentiality — protects information; follows the rules

• Attention to Detail — reconciles accurately and catches errors early

• Ownership and Accountability — follows through and meets deadlines

• Communication — explains financial information clearly

• Process Orientation — builds structure and consistency

• Sound Judgment — raises risks early and proposes fixes

Tools and Systems

• Accounting: QuickBooks

• Payroll: PEO platform

• HR: Human Resources Information System (HRIS)/ e‑signature (DocuSign/Adobe), Quickbooks time‑tracking.

• Productivity: Microsoft 365; spreadsheets and slide tools.

Operating Rhythm

• Daily: inbox triage, AR/AP, invoicing, payroll updates

• Weekly: financial reporting for dashboard, collections review, cash forecast update

• Monthly: close books, bank/credit reconciliations, budget variance, financial reporting

• Annually: budgeting, insurance renewals, tax prep with CPA

What We Offer

• Competitive compensation based on experience

• 100% remote work environment

• Opportunity to play a key role in financial operations and decision-making

• Exposure to leadership and strategic planning

• Long-term growth opportunity within a structured, scaling organization

If you’re someone who thrives on structure, accuracy, and ownership—and wants to play a key role in building a financially disciplined organization—we want to hear from you.